Daily Checklist
- Live occupancy: occupied, vacant and blocked beds in every building
- Check-ins and check-outs recorded with ID details
- Room transfers recorded, so the bed list always matches reality
- Maintenance requests logged: AC, plumbing, electrical, pest control
- Cleaning status for rooms, kitchens and washrooms
Monthly Checklist
- Beds billed per contractor or company, with move-in and move-out dates
- Occupancy report for each client company
- Outstanding payments followed up
- Maintenance costs per building
Paper Lists vs Camp Management Software
| Question | Paper or Excel | Camp software |
|---|---|---|
| How many beds are free right now? | Walk the building or call the supervisor | Live count per building and room |
| Which contractor owes for March? | Rebuild the billing sheet | Monthly bill per company in one click |
| Who is in room B-214? | Check several lists | Resident record with ID and dates |
| Is the AC repair done? | Phone calls | Maintenance request with status |
Security and Safety
Face or card access control at the gates keeps only current residents inside, and should be updated the same day someone checks out. CCTV in common areas and at entrances helps with security and incidents. Fire safety, ventilation and room standards must follow the requirements of the relevant UAE authorities and your client contracts.
Wi-Fi and Network
Residents expect working Wi-Fi. Keep resident Wi-Fi separate from the camp office and booking system, with enough access points for every building, and a firewall to protect the office network.
VOW Technologies sets up camp management and booking software together with access control, CCTV and Wi-Fi, from one Abu Dhabi team. Book a free demo.