Why Rental Companies Lose Money Without a System
In a busy rental office the leaks are small and constant: a Salik charge nobody passed on, a traffic fine that arrived after the deposit was returned, extra kilometres not counted, a car that sits in the yard for weeks without anyone noticing. Each one is a few dirhams or a few hundred, but across a fleet they add up every month. The fleet and rental module in VOW ERP is built to close these gaps.
What the Fleet and Rental Module Covers
Vehicles
- Each vehicle with plate number, model and details
- See which vehicles are out on rent and which are free
Rental agreements
- Create an agreement for a customer, vehicle, dates and rate
- Close the rental when the vehicle returns and invoice by days and rate
- Extra kilometres charged on closing
Charges you can pass to the customer
- Salik and other tolls
- Traffic fines
- Fuel and other charges added to the agreement
Profit per vehicle
A profit-per-vehicle report shows which cars earn money and which cost more than they bring in, so you know what to keep, what to sell and what to buy next.
Paper and Excel vs VOW ERP
| Task | Paper or Excel | VOW ERP fleet module |
|---|---|---|
| Knowing which cars are free | Call the yard or check the board | Open rentals and free vehicles on screen |
| Closing a rental | Calculate days and kilometres by hand | Days, rate and extra kilometres on the invoice |
| Salik and fines | Often found too late, absorbed as a cost | Added to the agreement and charged to the customer |
| VAT | Typed on each invoice | 5% VAT and your TRN on every invoice |
| Is this car worth keeping? | Hard to tell | Profit per vehicle report |
Accounts in the Same System
Because the rental module is part of VOW ERP, every rental invoice posts straight into your accounts. Supplier bills for servicing, insurance and repairs go through bill approvals, customer statements show what each corporate client owes, and VAT reports help your accountant prepare the return. Several companies, for example a rental company and a trading company in the same group, can run under one login with separate books.
How It Works (Technical)
Hosting: cloud or your own server
The system can run in the cloud, so branches and staff can work from anywhere, or on a server in your office. Either way we set up the server, the firewall, secure remote access and scheduled backups.
Users, roles and security
Each user gets their own login and only sees what their role needs. Administrator accounts use two-step sign-in, and changes are recorded against the user who made them.
Data import
We import your vehicle list, customers and opening balances from Excel, then check the first real rentals and invoices with you before you switch.
Who It Suits
| Business | What they use most |
|---|---|
| Car rental companies | Agreements, Salik, fines, profit per vehicle |
| Equipment and machinery rental | Rental by days and rate, customer statements |
| Companies with their own fleet | Vehicle costs, bill approvals, cost per vehicle |
| Groups with several companies | One login, separate books per company |
Car Rental Software in Abu Dhabi, Dubai and the UAE
Rental companies in Abu Dhabi, Mussafah, Al Ain and Dubai can run the fleet and the accounts in one system, with setup on site or online.
Our office is in Al Zahiyah (E16 02), Abu Dhabi. We set up and support software for businesses across Abu Dhabi — including Mussafah, Al Reem Island, Khalifa City, MBZ City, Al Maryah Island (ADGM), Yas Island and Masdar City — plus Al Ain, Dubai (Business Bay, JLT & DMCC, Al Quoz), Sharjah and the Northern Emirates. Setup and training can be done on site or online, and support is available 24/7 across the UAE.